Configured to Your Trade
The whole workspace retunes to how your business talks — jobs and crews, projects and retainers, charters and captains, loads and drivers. Switching takes no reload and moves no data.
All-in-one business software
From the first call to the last invoice, in one place.
Book the job, send the quote, dispatch the crew, track the hours and get the invoice out — without retyping the same thing five times. It runs in a browser, so there is nothing to install and setup takes an afternoon. And if MinMax Pro doesn't do something your business needs, we price that work and build it ourselves.
0+
Modules, Scoped to Your Trade
0
Login for the Whole Operation
0
Courses in the Built-In Academy
0
Days Free Before You Are Billed
What we actually do
Built Around Your Operation, Not a Template
Most systems make you work their way. This one takes on your terminology, your reports and your branding — and we extend it as your operation changes.
Your Numbers, Your Reports
Reporting is built to the figures you actually run the business on, not a fixed set of canned charts. Name the number you check every Monday and it goes on the dashboard.
Custom Builds, In-House
We build and support the platform ourselves, in-house — so a custom report or a new workflow is a scoped conversation with the people who write the code, not a feature request into somebody's backlog.
White-Label Client Portal
Your customers get their own login to see upcoming work, approve a quote without a phone call, and see what they owe — under your logo, your colors and your business name. Same for the workspace your team uses every day. No MinMax Pro branding on anything your customers see.
Examples, not a menu
Here Are Examples of Industries We Build For
Every column below is the same platform configured to a different operation — same core, different rules, different numbers, different paperwork. Samples, not the list of industries we serve. An unlisted industry is a build, not a blocker.
Pick one — the rest of the page takes its color
Every row below is in the platform for all four. Hover, tap or tab any cell for how that capability works in that operation — and any column head for the industries that configuration covers.
| Capability | Trades For: HVAC · Plumbing · Electrical · Cleaning & Janitorial · Landscaping & Lawn Care · Pest Control · Roofing · Appliance Repair · Handyman · Pool Service · Snow Removal · Garage Door CalledJobsCrewsCustomersWork Orders | Professional Services For: Management Consulting · IT & MSP Services · Marketing & Creative Agencies · Accounting & Bookkeeping · Engineering & Design · Independent Consultants CalledClientsProjectsProposalsTime Entries | Charter & Marine For: Charter Fleets · Sportfishing · Dive Operators · Sightseeing & Sunset Cruises · Island & Passenger Transfer · Marine Services CalledChartersCaptainsVesselsDeparture Ports | Carriers & 3PL For: Truckload Carriers · LTL & Consolidation · Reefer & Temperature-Controlled · Flatbed & Oversize · Drayage · Freight Brokers & 3PLs · Private Fleets CalledLoadsDriversVehiclesPickup & Delivery |
|---|---|---|---|---|
| Scheduling & Dispatch | Drag work onto the job calendar, assign the crew, and resize an appointment that runs long — the rest of the day re-flows around it instead of quietly going wrong. | The engagement calendar carries the milestone dates, so a date that slips shows up on the schedule instead of only in a status document. | A charter board rather than a job list, with the departure window, tide and weather notes sitting on the booking the dispatcher is actually looking at. | A load board that shows the lane, not just the stop — pickup, delivery and everything already committed on that lane, on one screen. |
| Records With Full History | One record per address: the equipment on site, every past visit, the quotes and what was actually paid. Whoever you send today arrives knowing what the last crew found. | Every engagement, proposal, contact and invoice on one client record — so the renewal conversation starts from what was delivered and what was billed, not from memory. | Past charters, party size, vessel preference and the waivers already on file, so a returning guest is booked without re-collecting the paperwork. | Lanes you have run for them, the rates agreed, tender history and how the last deliveries actually went — so you quote the next lane off your own numbers. |
| Quote → Work, No Retyping | Approve the quote and its line items, price and duration carry onto the calendar untouched. Nothing is retyped, so nothing is retyped wrong. | Scope, rate and milestone dates come across from the signature, so the project runs against the terms the client actually agreed to. | The accepted rate books the vessel and the crew with it, and holds the date against the rest of the board. | Lane, equipment type and accessorial terms are already set — the rate you quoted is the rate you invoice. |
| Invoicing & Payments | The invoice is ready to send the moment the job closes — before the crew is back — and receivables age where you can see them. | Bill by retainer, by milestone or by logged hours; the time entries roll straight onto the invoice without a month-end rebuild. | Deposit at booking and balance at departure, with the charter’s extras on the same invoice rather than a second one nobody chases. | Invoice per load or per settlement run, with accessorials on the same document as the linehaul. |
| Time Tracking & Costing | Crews clock in against a specific job from their own phone, so labor lands on the right job and margin is calculated from logged hours instead of estimated. | Every entry carries a rate and a billable flag and feeds both the invoice and the retainer position — no month-end reconstruction from calendars. | Crew hours log against the charter, and the rest window you record is visible on the board when the next departure is being crewed. | Driver hours log against the load they were run on. CDL class and the duty hours you hold on file are surfaced when a driver is assigned — a scheduling check against your own records, not an ELD. |
| Documents & E-Sign | Work orders, estimates and sign-off sheets signed on the crew’s phone at the door and filed on the job before they leave the driveway. | Statements of work and contracts sent for signature and filed against the client and the engagement, so nothing starts on a verbal. | Liability waivers and passenger manifests signed before the vessel leaves the dock, not chased down afterwards. | Bills of lading and proof of delivery captured at the dock and filed on the load they belong to — attached to the invoice, not sitting in someone’s phone. |
| Tasks & Team Chat | The photo, the change order and the customer’s “while you’re here” live on the job instead of in a group text. The office sees it without being called. | Discussion sits on the engagement and every task hangs off the milestone it affects, so a slipping task shows up as a slipping date. | One thread all three read, so a fuel delay or a guest change arrives once instead of as three separate phone calls. | Dispatch and driver talk on the load itself, and the open tasks hand over to the next dispatcher intact instead of living in one person’s phone. |
| Reports & KPIs | Revenue, margin and utilization by job, crew and service — built to the figures you actually run the business on. | Billable utilization, realization and project health across the whole portfolio, not one project at a time. | Yield per charter, per vessel and per season, sitting next to the capacity you can still sell. | Revenue per mile, per lane and per truck, with deadhead and fill rate alongside it. |
| White-Label Client Portal | Under your branding, the customer approves the quote, follows the visit through its stages and pays — the three calls your office takes most. | Clients follow milestone progress, sign off deliverables and settle invoices in your branding, so status is something they check rather than something you write. | Guests confirm the booking, sign their waivers and see the balance due, so the paperwork is done before anyone reaches the slip. | Shippers see where the freight is and pull the BOL and POD themselves, in your branding. The check calls stop without anyone having to answer them. |
| Built-In Business Academy | Field-service courses next to the shared AI, digital-skills and business catalog. Assigned per person, progress kept on their record, inside the workspace they already clock into. | Courses on scoping, delivering and getting paid for expertise, plus the shared AI and business catalog — assigned per person with progress on the staff record. | Logistics and operations courses surface first here and the whole catalog stays open to every seat. Progress sits on the crew record. It is training, not a credential. | Logistics and 3PL courses surface first for carriers and brokers, with the rest of the catalog open to drivers and dispatch alike. It is training, not a credential. |
| What This Build Adds | When a job runs past its window, the office is prompted to call the next customer — before that customer calls you. | Hours used against hours included on every project card, summed from the time entries as they are logged — so you see the overrun in week two, not at invoicing. | Assignment checks the license, endorsement and rest window you hold on file and flags a captain who is not clear before the charter is crewed. It checks your records — it does not read the Coast Guard’s. | An offer nobody answers moves to the next name on your list, across channels, until someone takes it or the list runs out — and the alert center shows which channel actually reached them. |
One core. Every column is the same spine. What a configuration changes is the rules it applies, the numbers it reports and the documents it produces — and the language on top of them. Switching does not move you to a different product, and it does not leave your data behind.
Who decides, and what the compliance checks are. You set the order your people are offered work in, and it can be overridden or switched off — MinMax Pro is a tool for making the call, not a system that makes it for you. Credential and duty-hour tracking is a scheduling safeguard, not a system of record for FMCSA or USCG compliance. Both statements in full →
What's inside
One Workspace Instead of Five Subscriptions
A scheduling app, a spreadsheet of customers, an invoicing tool, a shared drive and a group chat. MinMax Pro is the single system those five were trying to be.
Scheduling & Dispatch
Drag work onto the calendar, assign the right person, resize an appointment when it runs long. The whole week on one screen instead of a shared calendar nobody trusts.
Records With the Full History
Past work, equipment, notes, addresses, quotes and what they paid — all on the customer. Your newest hire walks in knowing what the last one did.
Quote → Work → Invoice
The approved quote becomes the scheduled job with no retyping, and the invoice goes out when it closes. Then you see who paid, who is late, and what is sitting in receivables.
Time, Costing & Live KPIs
Your team clocks in against a specific job from their own phone, so their hours land on the right job and they get paid for all of them — and your margin is calculated instead of guessed. Revenue and utilization update as the day happens.
Command Center
One screen for what needs a human right now: overdue invoices, unassigned work, schedule conflicts, expiring credentials — with escalation that moves to the next person until someone can take it.
Training That Ships With It
The MinMax Pro Academy sits in the Training tab — 47 courses across six tracks, yours to hand your crew on the clock. No second login, no separate subscription, nothing for them to justify.
Questions
Answered
What if my industry isn’t mentioned?
The builds shown on this page — Field Service, Consulting, Maritime charter and Freight — are examples of the same platform configured, not a list of the industries it serves. The terminology, workflows and modules of the whole workspace are set to how your business talks. If your trade is not one of the examples, it gets built: MinMax Pro is made and supported by an AI, automation and IT consulting firm, so the people who build the platform build the configuration.
What does MinMax Pro cost?
One monthly subscription per workspace, and the price is shown on the signup page before you enter anything — the first 30 days are free and there is no long-term contract. Every module is in it, along with the white-label client portal, your own branding on every customer-facing surface, the MinMax Pro Academy and support. There is no implementation, configuration or migration fee, and no sales call to sit through — you sign yourself up. Custom reports or workflows the platform does not have yet are quoted flat, in writing, before that work starts. What is in the subscription, in full →
How long does it take to get set up?
Setup is designed to finish in one sitting. You pick your industry, import your customer or client list, add your crew, and start booking work the same day. There is nothing to install — MinMax Pro runs in the browser on desktop, tablet and phone.
Can I try MinMax Pro before committing?
Yes. A live demo workspace is loaded with sample customers, jobs, projects, charters, loads and invoices so you can click through every industry before you talk to anyone. Open the demo — it signs itself in, there is nothing to fill out. The sample records are made up; the software is not.
Do my customers get their own login?
Yes. Every account includes a client portal where your customers can see upcoming work, approve quotes and proposals, view invoices and message your office. The portal is white-labeled with your own business name, logo and colors, not ours — and so is the workspace your team signs in to.
Who builds and supports MinMax Pro?
MinMax Pro is built and supported by MinMax Strategies LLC, an AI, automation and IT consulting firm based in Grand Rapids, Michigan that works with small businesses nationwide. That is deliberate: we answer your email and we write the code, so a custom report or a new workflow is a scoped conversation with us rather than a feature request into somebody's backlog.
Four more questions — training, custom builds, and what we do and don’t track →
See It With Data Already in It
The demo workspace is open — every industry example, sample customers, jobs, charters, loads and invoices. No form, no credentials to type: the button signs you straight in.